Receptionist & Facility Coordinator- CBRE GWS

• Daily responsible to meet and greet employees / visitors of the company
• Daily managing / issuance of visitor’s access card
• Printing of new employee’s access cards whenever required
• Employee’s access card for activation / deactivation
• Daily proactively screen incoming calls and respondsindependently when required and ensure proper dissemination of the same
• Daily review incoming documents such as fax, email, etc. and make recommendations for action and distribution
• Liaise with security to ensure overall service to users in the building is maintained
• Maintain security and safety standards as required, ensuring that visitors are escorted and contractors do not have access to areas without the appropriate authorization or supervision maintained
• Daily recording of incoming and outgoing couriers / shipments / post mails
• Daily sending / receiving / distributing couriers / shipments / post mails
• Providing support in courier AWB creation
• Weekly inventory and safekeeping of office stationery & pantry supplies
• Daily checking / monitoring supplies of photocopy machines / printers
• Monitoring logbook for lost and found property
• Administer booking Taxis or car hire and travel documents processing whenever required
• Administer the booking system for conference rooms and workrooms, following current guidelines. Deal with all queries in a positive and helpful manner. All bookings to be verified in advance
• Weekly Concur Expense Archiving
• Requesting quotations whenever required
• Support in CBRE FMP and/or Honeywell Compass PR creation for Facilities whenever required
• Support in monitoring & tracking of Honeywell invoices / payments
• Support IFM and Honeywell projects whenever required
• Other Facilities ad-hoc tasks that may be assigned from time to time
• Other Admin duties that may be assigned from time to time

QHSE

• Weekly / Monthly HSE inspection
• Weekly conduct 6s audit / inspection
• Monthly conduct Building Steward audit / inspection
• Monthly attending trainings & online courses necessary for Product learning
• Follow all Health & Safety and Environmental requirements that are defined on the work instructions or communicated in training
• Follow required emergency prevention and operational controls
• Report all accidents, occupational illnesses and emergencies
• Apply, execute and maintain function related quality issues

People skills

•    To take great pride in your personal presentation, adhering to the laid down uniform and

appearance standards for the team

• Ability to be a team player
• Embrace and deliver the working together service excellence concept and to operate as part of the “One Team” culture across the site

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