شغل ادارى فى منظة الصحة العالمية
لينك التقديم فى الاسفل
Description Of Duties
- Receive, screen and process correspondence and requests, and follow up on implementation of all administrative actions, ensuring adherence to deadlines and timely response to correspondence and queries.
- Type, ensuring correctness of language as well as format, and in accordance with WHO Style Guide, correspondence, reports, documents and presentations upon written/verbal instructions, and independently compose correspondence of purely routine administrative nature.
- Make necessary arrangements regarding duty travel of staff in the unit, submit travel requests (TRs) in the Global Management System (GSM), arrange for flight and hotel reservations and deal with other related matters.
- In line with WHO procedures and rules, provide secretarial support during intercountry meetings, including issuance of letters and TRs for temporary advisers and participants.
- Submit different administrative transactions in GSM, including procurement of goods and services, and follow up with concerned parties for the receipt of deliverables and finalization of payments.
- Files documents in accordance with the filing system in use and obtain relevant information/background as required.Replace other assistants within the department, and perform other relevant duties within their scope of responsibility as required.
Required Qualifications
Education
Essential: Completion of secondary education supplemented by secretarial training.
Desirable: University degree in business administration, social sciences or related field an asset.
Experience
Essential: At least two years of relevant secretarial/ administrative experience.
Skills
- Good filing and organizational skills.
- Ability to maintain good working relationships with national and international staff.
- Good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide as applicable to the secretarial level an asset.
WHO Competencies
- Communication
- Producing results
- Teamwork
- Moving forward in a changing environment
- Knowing and managing yourself