شغل ادارى فى مستشفى المغربى
خبرة من 0 الى 2
لينك التقديم فى الاسفل
Qualifications And Experience
- Bachelors degree in a relevant field
- A minimum of 0 – 2 years experience in the field of office management
- Ability to speak, read, understand, and write English business language.
- High level of proficiency in Microsoft Office applications (especially Excel)
- Open minded and actively seeks out new ways of working.
- Ability to prioritize and organize own work in order to make the most efficient use of time available.
Job Responsibilities
- Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
- Supervise and coordinate overall administrative activities for the Office, including meeting rooms reservations and tidiness.
- Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
- Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, mail, shipments etc.)
- Handle petty cash for guests reception and for the purchase of office supplies and stationery.
- Develop and maintain office forms and procedures, and assists with administrative tasks.
- Answer central telephone system and directs calls accordingly.
- Receive the public enquiries and answer questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
- Assist visitors with the use of department facilities.
- Manage agendas/travel arrangements/appointments etc. for the upper management.
- Arrange travel and accommodation for employees and company guests.
- Act as a general resource and point of contact for travel-related issues; assist employees with travel-related issues or concerns.
- Manage all travel internal procedures on SAP system such as: creating purchase orders, Goods received confirmation, etc.
- Research, negotiate, and secure rate with airlines, car rental companies, and hotels
- Review and ensure all contracts for appearances include necessary specifications
- Act to ensure safe and efficient travel operations, in accordance with organizational policies and guidelines