سكرتيرة
فى شركة طبية: أطباء بلا حدود
خبرة: سنتين او اكتر
المقر: المعادى
العمل: من 8 و نصف صباحا الى 5 مساءا
لينك التقديم فى اسفل الوظيفة
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Secretary
Company: Medecins Sans Frontieres
:Job Description
Main objective and responsibilities of the position SECRETARY
Perform secretarial administrative activities according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.
ACCOUNTABILITIES: –
Arrange and confirm appointments, and meetings and keep a diary up to date.
Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.
Check the receipts and perform billing for services rendered.
Manage office stationery, tea break and hygiene supply and place orders on time to avoid running out of stock.
Responsible for printing of copies and binding of documents, and all files organised and up to date.
Welcome guests and visitors, ensuring that the reception area is in good, and in a clean condition.
Preparing/Buying refreshments for meetings and training when needed.
Help to organize internal and external events (meetings, presentations, tests, interviews, etc) in sending invitations, ordering the catering, arranging accommodation, etc.
Prepare printed versions of the welcome package for newly recruited staff members.
Facilitate fixing appointments in the briefing schedule of newly recruited national staff or international staff arriving in the mission, accommodate changes and follow-up whether briefings have been completed, file documents accordingly.
Support recruitment process by informing the candidates on recruitment schedules, supervising written tests, communicating the results to the candidates.
Export the monthly attendance sheets and hand it over to the HR Assistant.
Support HR Assistant and Administration manager in any other related task.v
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Job Requirements
Minimum Requirements and Competencies
Education: Secondary education and secretarial related studies
Experience: Desirable working experience of two years in similar jobs.
Language: English and Arabic essential, both verbal and written
Computer skills: Basic knowledge of Microsoft Office
Working hours: Full time 8:30am – 5:00pm, Full Time.
The interested candidates should submit their applications before the 16th of July 2023 at 05:00 PM