تفاصيل وظائف منظمة الصحّة العالمية
Administrative Assistant – (2200360)
Grade: G5
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 years
Job Posting: Jan 16, 2022, 6:18:47 PM
Closing Date: Feb 6, 2022, 12:59:00 AM
Primary Location: Egypt-Cairo
Organization: EM/CDC Chef de Cabinet
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
OBJECTIVES OF THE PROGRAMME
The Governing Bodies Unit (GBS)provides support and assistance to the EMR governing bodies to play their rolein the governance and management of the Regional Office for the EasternMediterranean as well as coordinating and supporting regional preparationsrelated to the meetings of the global governing bodies (World Health Assembly,Executive Board) and the Global Policy Group.
DESCRIPTION OF DUTIES
Draft correspondence on own initiative or based on instructions; finalize correspondence/reports for signature; analyze incoming correspondence and requests, search for information and attach background when required, or redirect them as appropriate, drawing the attention of the supervisor or other senior staff concerned.Act as administrative resource person for the GBS unit on matters related to operational planning, implementation, monitoring and reporting.Support GBS training and capacity building work designed internally for Regional Staff, and externally for other partners and collaborators Provide full administrative support to the preparation process for Global Health Diplomacy seminars, and other GBS unit arranged eventsInitiate and update activities related to increasing visibility of unit’s programmatic areas on formal websites, and social media, through a close collaboration with the Communication, Resource Mobilization, and Partnership unitHandle the preparation of administrative issues related to the finalization of the Regional Committee meetings by:Preparing routine correspondence/invitation letters Facilitating conference services during the running ofthe Regional Committee Updating lists of the Regional Committee invitations in their various categories 7. Assist the first level supervisor in preparing for EMR Representation in EB and WHA meetings including:Preparing relevant lists and background materials Organizing travel arrangements for participating staff and ensuring the availability of fundsMaintaining the regular update of Permanent Missions’list 8.Take minutes of meetings, update and maintain unit filing and database system as required.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education supplemented by secretarial training.
Desirable: University degree in business administration, social sciences or related field.
Experience
Essential: At least five years’ progressive administrative experience.
Desirable: Relevant experience in the UN system.
Skills
Good filing and organizational skills.Ability to maintain good working relationships with staff, experts and visitors.Demonstrated ability to translate routine correspondence into English. Very good time management and stress management skills.Very good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide applicable to the administrative level an asset.
WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Knowing and managing yourself
Producing results
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Intermediate knowledge of French.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 235,531 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
Staff members in other duty stations are encouraged to apply.
For information on WHO’s operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station
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