CEO Executive Assistant

As Executive Assistant / Office Manager, you will be responsible for providing high-level administrative support to the Chief Executive Officer (CEO) and ensuring the smooth functioning of the executive office. You will handle a wide range of administrative, organizational, and coordination tasks, enabling the CEO to focus on strategic initiatives and decision-making. This role requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality while working in a fast-paced and dynamic environment.

· Manage the CEO’s calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources.

· Prepare meeting agendas, presentations, and necessary documents, and provide briefing materials to the CEO in advance.

· Administrative Management:

· Organize and prioritize incoming requests and correspondence, ensuring they are addressed in a timely and efficient manner.

· Prepare and review reports, memos, letters, and other documents on behalf of the CEO.

· Arrange travel itineraries, accommodations, and logistics for the CEO and other executives as needed.

· Oversee the day-to-day operations of the executive office, ensuring smooth workflow and efficiency.

· Implement and maintain effective filing systems, both physical and electronic, for easy retrieval of documents.

Event and Project Management:

· Assist in organizing and coordinating special events, executive meetings, conferences, and other company-wide activities.

· Collaborate with cross-functional teams to support project management initiatives, ensuring timely completion of deliverables.

· Assist in preparing and monitoring budgets related to office operations and special projects.

Requirements:

· Excellent written and verbal effective communication skills in both English and Arabic. Fluency in English is a MUST

· Bachelor’s degree in Business Administration or a related field is preferred. MBA is plus

· Minimum 10 years of proven experience as an Executive Assistant, Office Manager, or similar role supporting CEO.

· PR experience is plus

· Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

· Strong attention to detail and problem-solving abilities.

· Exceptional verbal and written communication skills.

· Proficient in using office software and collaboration tools, including MS Office and project management platforms.

· Ability to multitask and work under pressure in a fast-paced environment.

· Discretion and confidentiality in handling sensitive information

If you are interested, please send your CV with recent photo to: [email protected] & Subject “OM240301”