Role purpose
To be primarily responsible for the Accounts Payable (AP) processes including obtaining approvals for and paying vendor invoices, reviewing and processing employee expense reimbursements, and purchase order matching and exception reporting.
Main responsibilities
- Validate and process external vendor invoices and expense report reimbursements in SAP
- Facilitate invoice authorization/approval using Firm systems
- Facilitate payments to vendors within SAP and coordinate bank payment releases with In-Market Business Partners
- Facilitate P.O. exceptions process and coordinate resolution with the Global Procurement Team
- Conduct a periodic review of the invoices blocked for payment and facilitate their release according to agreed payment terms
- Participate in the Accounts Payable end-to-end process to ensure timely and accurate vendor payments in-line with agreed payment terms and within the agreed-upon Service Level Agreement (SLA)
- Perform monthly review and reconciliation of Advances, Deposits, and Accounts Payable accounts
- Prepare and generate reports as necessary
- Coordinate with different stakeholders and clients (Q2C, R2R, In-Market Finance staff, etc.) to resolve incidents and ensure business requirements are being met
- Provide feedback on any observed opportunities for improvement to Supervisors throughout the entire AP process
- Create and Upload Tax Authority E-Invoices on the tax platform
- Responding to local tax advisor requests in order to conform with local regulations with our fillings and inspections and payments
- Any other tasks that may be deemed necessary to fulfil our commitment with the client
Skills and Experience
- Graduate degree in finance, accounting, or related field preferred and/or equivalent work experience
- Experience in accounts payable, purchasing, or a related role or a graduate of any business-related course preferably Accounting or Finance
- Experience in handling accounts payable /accounting for a Process Outsourcing Firm or a Shared Service Center, a significant advantage
- SAP experience an advantage
- Solid communication skills (verbal and written)
- Verbal and written proficiency in English
- Proficient in MS Office (Excel, Word, and PowerPoint)
- Team player attitude
- High attention to detail and keen organizational skills
- Ability to make effective, accurate decisions and judgment calls
- Effective time and task management essential to meet deadlines