Office Manager

خبرة مثبتة كمدير مكتب أو مدير استقبال أو مساعد إداري
معرفة بمسؤوليات ومهام وإجراءات مساعد المكتب
يمكنه التعامل مع الموظفين بشكل رسمي ولطيف.
القدرة على التعامل مع المشاكل إذا وجدت حتى يتخذ المدير قرارًا بشأن ما يجب فعله (إذا كان مشغولاً)
مهارات إدارة الوقت المثالية.
مهارات التواصل المثالية.
منظم للغاية.
مهارات ممتازة في استخدام برامج Microsoft Office (Word – Excel – PowerPoint)
الإنجليزية الممتازة.
القدرة على التعامل مع العديد من المهام في وقت واحد إذا لزم الأمر.

Job Description

Serve as the point person for office manager duties including:
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
update and maintain office policies as necessary and calculating the salaries for employees and give it to accounting office for payroll.
Assist in the onboarding process for new hires
Organize office operations and procedures
Coordinate with GM to check and follow up with some clients payments period when needed
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Ensure accurate and timely reporting
Provide general support to visitors
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences

Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
Knowledge of Office Administrator responsibilities, systems and procedure
Can handle communication with employees formally and gently.
Ability to handle problems if any till Manager decide what to do (if busy)
Perfect time management skills.
Perfect Communication skills.
Very Organized.
Excellent Micro soft skills (word -Excel-PowerPoint)
excellent English .
Ability to handle many tasks at time if needed.