Office Manager

مدير مكتب خبرة للعمل بالقاهرة:

 

متطلبات الوظيفة:

  • خبرة مثبتة كمدير مكتب أو مدير استقبال أو مساعد إداري
  • معرفة بمسؤوليات ومهام وإجراءات مساعد المكتب
  • يمكنه التعامل مع الموظفين بشكل رسمي ولطيف.
  • القدرة على التعامل مع المشاكل إذا وجدت حتى يتخذ المدير قرارًا بشأن ما يجب فعله (إذا كان مشغولاً)
  • مهارات إدارة الوقت المثالية.
  • مهارات التواصل المثالية.
  • منظم للغاية.
  • مهارات ممتازة في استخدام برامج Microsoft Office (Word – Excel – PowerPoint)
  • الإنجليزية الممتازة.
  • القدرة على التعامل مع العديد من المهام في وقت واحد إذا لزم الأمر.

 

 

Job Description

  • Serve as the point person for office manager duties including:
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  •  update and maintain office policies as necessary and calculating the salaries for employees and give it to accounting office for payroll.
  • Assist in the onboarding process for new hires
  • Organize office operations and procedures
  • Coordinate with GM to check and follow up with some clients payments period when needed
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Ensure accurate and timely reporting
  • Provide general support to visitors
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

 

Job Requirements

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedure
  • Can handle communication with employees formally and gently.
  • Ability to handle problems if any till Manager decide what to do (if busy)
  • Perfect time management skills.
  • Perfect Communication skills.
  • Very Organized.
  • Excellent Micro soft skills (word -Excel-PowerPoint)
  • excellent English .
  • Ability to handle many tasks at time if needed.

 

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