Administrative Assistant at AUC

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Reports to: Associate Director, Professional Development

Purpose: The job holder will provide administrative support and clerical services to the Professional Development Program. He/she will handle the admission process and supervise its implementation for the courses. In addition, arrange a registration and billing process of trainees in assigned programs, prepare finances and accounting and follow-up on public relations and marketing of assigned programs.



  • Create and post required notifications on the social media accounts for the professional development program and the online digital media diploma
  • Follow up on the communication channels of the program
  • Issue the certificates and send them accordingly
  • Assist in student recruitment for the programs
  • Maintain accurate and regularly updated statistics and vital information on students database system
  • Contribute to the annual reports as needed
  • Secure and maintain the process of payment paperwork.
  • Assist in the logistics and offering process of the intensive and tailor-made courses.
  • Organize various events of the program
  • Work closely with the program officer in the registration process on the Banner for all the professional development courses.
  • Organize the program scheduling needs through a shared Google calendar
  • Develop the content of the open enrollment courses for the website
  • Prepare the course schedule in consultation with associate director
  • Handle the responses to queries about the programs through emails, telephone, social media and walk-ins.
  • Maintain the filling system
  • Form registration and payment of fees of trainees
  • Prepare teaching materials in consultation with instructors
  • Support in issuing invoices, follow up on payments and correspondence with companies and clients in relation to intensive and tailor-made courses
  • Perform any other related tasks as assigned


Minimum Education Requirements:

  • BA in mass communication, Business Administration or related fields


  • 3 to 5 years of experience
  • Preferred experience in business development and customer relationship management


  • Excellent computer skills such as Microsoft Office
  • Knowledge of Banner is an asset
  • Excellent English and Arabic language skills
  • Strong communication skills to interact with a diverse population of students
  • Attention to detail is a must
  • Self-motivated and team-oriented work style
  • Ability to work under pressure, multi-task, set priorities and meet deadlines


This position is open until January 25, 2023



Apply for here

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